Making an invoice seems simple - until a mistake costs you a client or a fine from Hacienda. Most freelancers and micro‑businesses still type bills in Word, export to PDF, and hope the VAT adds up. That manual routine wastes time, invites errors, and will soon fail Spain’s Verifactu rules. This guide picks the best app for making free invoices, shows hidden limits, and helps you send your next factura in minutes while staying compliant.
Q: What is the best app for making free invoices in Spain?
A: renn’s Free plan tops our list for 2025: up to 25 invoices a month, Verifactu-ready, IRPF options, IVA types, and focused for freelancers.
Q: Do free invoice apps include VAT and IRPF?
A: The good ones do. Always check that the template shows base, tax rate, and total separately and that you can switch between 21 %, 10 %, and 4 % IVA.
Q: Will free apps work with Verifactu?
A: From 1 July 2026 freelancers must issue secure e‑invoices. Look for “Verifactu‑ready” or an official roadmap from the provider.
renn Free Plan is the best app for making free invoices in Spain.
You get up to 25 invoices each month, unlimited clients, Spanish templates with NIF/CIF fields, and early access to Verifactu XML export. The mobile editor works offline and syncs once you reconnect.
Close runner‑ups like Zoho Invoice or Invoice Ninja fell short because they either cap clients or lack native Spanish fields.
A free invoicing app lives in the cloud. You sign in, add your logo and tax data, and the software builds a legal PDF every time you hit Send. Providers make money later - either by charging for extra invoices, offering paid bank feeds, or taking a cut on card payments.
Watch for these limits before you fall in love:
GDPR reminder: Spanish GDPR rules require that your data be protected by strict safeguards - it may be stored inside or outside the EU as long as the service uses GDPR‑compliant protections such as EU‑based servers or Standard Contractual Clauses (SCCs). Always request a data‑processing agreement. Always ask support for a data‑processing agreement.
SumUp Facturas (ex Debitoor)
Free plan allows 4 invoices a month; Spanish template and IVA ready; already compatible with Verifactu; card payments cost 2.9 % + €0.15.
FacturaDirecta
Unlimited invoices for up to 10 clients/products on the free tier; Spanish taxes built-in; Verifactu-ready today; web-only and charges €5 per user to export data.
renn
Free for up to 25 invoices a month and unlimited clients, Verifactu compliant invoices in few clicks, focused invoicing without the bloat of full accounting ERPs; faster onboarding for non-accountants. IRPF options, IVA types, etc.
Unlimited invoices for up to 5 clients; Spanish tax fields available via community add-on (manual); no Verifactu roadmap yet; free PDFs carry a “Powered by Invoice Ninja” footer.
Free forever for 1 000 invoices per year and up to 3 users; Spanish taxes handled through custom fields; no announced Verifactu plan; Zoho branding removed only on paid plans.
No permanent free tier (30-day full-feature trial only). Paid plans start at €4.99/mo with unlimited invoices (Lite = 10-client cap); no public Verifactu timeline; free PDF invoices carry a watermark.
Brand folded into SumUp in 2022; new sign-ups are redirected to SumUp Facturas, so there’s no standalone free plan any more.
See our best overall invoicing tool here.
Read the pricing page carefully before migrating your entire client list.
If you send more than 30 invoices a month or need payroll, a paid suite like Holded or Quipu may pay for itself through saved hours and lower fines.
Hitting the invoice cap mid‑month can freeze cash flow. Two options:
Plan the move during a slow week to avoid duplicate invoice numbers.
Want a deeper look at full‑scale accounting platforms? Click here.
When do freelancers need to comply?
Freelancers and small businesses under €8 M turnover must issue Verifactu secure e‑invoices from 1 July 2026.
How will the XML look?
The structure is similar to Facturae 3.2, but each invoice includes a signed hash that prevents edits.
Where can I read the official rule?
See article 29.2 j of the Spanish General Tax Law on the Agencia Tributaria site.
The best app for making free invoices in Spain is the one that stays free until your business scales, keeps you inside Spanish tax rules, and offers a clear path to Verifactu. renn’s Free Plan hits those points today, but any tool in this guide can work if it matches your volume and growth. Choose wisely, and your invoices will take minutes - not hours.
